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Textron Executive Administrative Assistant in Troy, Michigan

Executive Administrative Assistant

Description

Kautex, a subsidiary of Textron Inc., is rated among the Top 100 Automotive Suppliers worldwide.

The company is a leading global supplier of hybrid and conventional plastic fuel tank systems,

selective catalytic reduction systems (SCR) and clear vision systems and sensors. In addition, the

company produces and supplies camshafts, castings and industrial packaging. Headquartered in

Bonn, Germany, the company owns and operates more than 30 facilities in 14 countries worldwide.

Responsibilities:

  • Manage multiple calendars, requiring interaction with internal and external executives and assistants, to coordinate a variety of complex executive meetings

  • Arrange travel schedule and reservations for executive management (domestic and international), including managing any changes as necessary

  • Ensure all travel documentation (including passports, global entry, etc.) are up to date for senior executives

  • Responsible for expense reporting for senior executives

  • Manage airline credits for Troy based employees

  • Communicate and handle incoming/outgoing electronic and telephonic communications on behalf of executives

  • Assist executives with preparation of presentation materials

  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

  • Interface with senior management, across organizations, internal and external customers, or government and community officials which requires tact and diplomacy

  • Provide Administrative support to other executives / senior management as needed

  • Creates and maintains access badges for Troy office employees and visitors

  • Responsible for scheduling and communicating with building management regarding building maintenance and janitorial services

  • Responsible for scheduling regular paper shredding/recycling services

  • Main point of contact for archiving files and working with external storage vendor

  • Manage the coffee and water vendors for Troy location

  • Responsible for ordering catering for meetings and/or trainings in the Troy office

  • Responsible for arranging offsite meetings – i.e., room reservations, equipment, refreshments, etc

  • Responsible for retrieving mail and packages, as well as notifying recipients that mail/package has arrived

  • Responsible for ordering and maintaining office supplies

  • Responsible for maintaining cubical assignments and updating office floor plan

  • Responsible for maintaining office distribution lists

  • Support EH&S team with related items for Troy office

Qualifications

  • Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook, and SharePoint

  • Outstanding PowerPoint skills with the ability to put together presentations knowing the general direction/message and without much oversight

  • Excellent calendar management skills

  • Experience scheduling domestic and global travel arrangements for management and expense reporting

  • 2-3 years experience minimum

EEO Statement

Textron is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.

Pay Transparency Policy Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise, have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Job Support Services

Primary Location US-Michigan-Troy

Recruiting Company Kautex

Schedule Full-time

Job Level Individual Contributor

Shift First Shift

Req ID: 297314

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